Job Description

Our client, a well-established, mission-driven nonprofit organization, is looking for an executive/administrative partner to the President on a contract to hire basis. This individual is someone who goes well beyond the traditional administrative role. The right person is organized, proactive, and adaptable, handles competing priorities with minimal supervision, and treats discretion as second nature. The President works best through direct, one-on-one collaboration, so this hire will build a close, hands-on working relationship and be physically present whenever the President and the organization need it.

Compensation: 60K-80K
*Potential offers vary based on experience level, qualifications

Applicants must be local and willing to commute to Boston, MA, as this role is hybrid, 2 days on site per week with additional days if needed. If you are interested in this position and would like to be considered, please submit a copy of your resume today!

Responsibilities:

• Actively manages the President's time, not just the calendar. Keeps the President prepared and on schedule, flags conflicts early, and adjusts quickly as priorities change.
• Attends meetings on the President's behalf or alongside the President, captures decisions, action items, owners, and deadlines, and delivers concise briefings on what the President needs to know.
• Anticipates needs, prepares materials and logistics ahead of time, and distinguishes routine matters from issues requiring the President's immediate attention.
• Excellent written and verbal communication skills. Drafts correspondence and communicates professionally and discreetly with Board members, government officials, donors, nonprofit leaders, attorneys, vendors, community leaders, and staff.
• Board experience is highly valuable, including scheduling, agendas, materials, minutes, and follow-up.
• Tracks multiple open items, follows up persistently, closes loops without repeated direction, and handles sensitive organizational, personnel, legal, financial, and Board information with excellent judgment.

Qualifications:

• Bachelor's degree preferred
• 3+ years of experience providing Executive/Senior Administrative support
• Heavy calendar management, travel coordination, scheduling meetings, and handling correspondence
• Initiative-taker who is proactive in anticipating needs
• Spontaneous individual who can think like a C-Level and maintain an "anything is possible mentality"
• Experience effectively communicating with senior management
• Ability to organize and prioritize multiple tasks and meet deadlines in a fast-paced environment
• Excellent written and verbal communication skills
• Outstanding work ethic and reliability
• Ability to work periodic evening hours and occasional weekends
• Advanced MS Office Suite and Asana experience

Our Commitment to Diversity, Equity & Inclusion

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

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Job Tags

Contract work, Local area, Immediate start, Afternoon shift, 2 days per week

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